Utilization of services of School Information Managers- Guidelines thereof

From
Director Secondary Education, Haryana, Panchkula
To
All the Principals/ Headmasters of
Government Senior Secondary/ High Schools
Memo No. 1/40-2013-IT Cell
Dated Panchkula, the 01.05.2013
Sub: Utilization of services of School Information Managers- Guidelines
thereof.
Kindly refer to the subject cited above.
As you are aware that School Management comprises many academic and
non academic activities and many a time the teacher, whose primary job is to
teach the students, is busy in performing non-academic activities related to
school management. There are many intervention areas at school level, which
require a lot of work to do at institution level. For example a lot of Computer

Hardware has been put in place by the Department in every High and senior
secondary school through various schemes run by the Department and the
Haryana School Shiksha Priyojna Prishad. Similarly, library system at school level
also needs revamping. There are many other areas which require intervention to
smoothen the working and information flow among different responsibility
centres of the Department. Providing sufficient infrastructure as per the
requirement of the students is also a challenge. To meet the challenge the
Government has approved the School Nurture Policy and the process flow of
implementation of this policy has been made online by creating a portal for
publishing the requirement at institution level and allowing the donors to search
for the requirements in the schools and apply for the donation in the schools.
To manage these activities using Information Technology, the Department
has got the post of "School Information Manager" created in all the Government
High/ Senior Secondary Schools of the State under RMSA. The process of
recruitment of these Managers has already been initiated and around 800 School
Information Managers have been posted in different Government High and
Senior Secondary Schools. The Department has provided them 5 days orientation
training to make them familiarise with the functioning of the department and
different schemes run by the Department and priority areas where there services
are required immediately. Detailed guidelines have also been issued by State
Project Director, HSSPP, vide letter No. Admn./RMSA/2013/98213-98633 dated
20.03.2013 alongwith their job profile and priority areas. The instructions are
available on and can be downloaded from the website of the Department i.e.
www.schooleducationharyana.gov.in.
Although they have been provided an orientation training but your
guidance and monitoring is vital to familiarise them with the process and flow of
information at institution level. A combination of Information Technology and
domain expertise could transform the working of the Department well from the
Institution level to the State Level.
As has been mentioned in para 1 above, the Department has picked out
some priority areas with which the process of transformation could be initiated.
Such areas are - (i) Making the Computer labs functional established in the
schools through various service providers, (ii) Management of School Nurture
portal by uploading the information and available infrastructure in the individual
school on it and publishing the requirement to enable the volunteers to come to
know about the requirement of items in Government School and contribute in it,
(iii)enlisting of library books available in the schools and give them shape of the
library and distribute them among the children, (iv) collect and capture the
information in respect of every student enrolled in the Government Schools at a
central portal for which Student Enrollment Formats have also been circulated to
all schools alongwith "Shiksha Setu". Besides these priority areas, the School
Information Managers are supposed to assist you in automation of school
processes on the basis of local conditions of the individual school.
In view of recruitment of less number of School Information Managers,
such SIMs have been also been allocated some additional schools located in the
neighbourhood of the school, they are posted in. To utilise their services
optimally, it has been decided that their services may be utilised to complete
these tasks by ensuring their presence in the school they are posted in and
handling the automation of information in respect of all school allotted to them
from that school only.
In view of the above, you are assigned the responsibility to coordinate
with the Heads of Institutions concerned for providing such information to the
SIM posted in your school, which is required for automation and get the same
completed under your observation. To complete these tasks, necessary
stationery items, access to Computers, Printers, Internet connection etc may also
Endst. No. Even Dated:
A copy is forwarded to the following for
action:-
All District Education Officers
All District Elementary Education Officers
All District Project Coordinators
All Block Education Officers
All Block Elementary Education Officers
All Block Resource Coordinators
Wir
Additional Director Administration
For Director Secondary Education, Haryana,
Panchkula
o I le Cf,- 0 13
information and necessary
be provided to these School Information Managers out of the available resources
at school level from any relevant scheme run by the Department (DSE, DEE,
HSSPP). Further these Information Managers may also not be deputed to other
offices such as BRC, DRC, BEO, BEEO, DPC, DEED or DEO so that Processes of the
schools could be automated.
This instructions may be followed strictly.